Project Assistant in Equipment and Logistics Division

The successful candidate will provide administrative and operational support for project management activities, including financial and organizational aspects.

• Supporting teams in the coordination and management of projects;


• Coordinating and monitoring document workflows, contracts, notes, letters, reports and following up on related actions;


• Preparing and monitoring financial commitments, invoices, payment records and bank statements and other documentation;


• Preparing and processing procurement requests and reimbursement claims in accordance with applicable financial procedures;


• Preparing statistical data, reports, tables, charts and graphs;


• Tracking team working hours and processing expense reports.

• Education related to one of the following fields: administration, finance, information management, public relations, event organization, office logistics, project management;


• Minimum 2 years of experience in project management or project support;


• Advanced knowledge of MS Office (Excel, Word and Outlook);


• Very good command of written and spoken English (minimum B2 level);


• High level of accuracy and attention to detail;


• Ability to handle confidential information with discretion;


• Knowledge of the EU financial regulatory framework;


• Experience in information and business management, finance, public procurement or accounting will be an advantage;


• Experience working with databases and Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher will be an asset;


• University degree in Journalism, Economics or Languages will be a strong asset.

• Employment based on a Polish employment contract (temporary employment),


• Competitive market remuneration,


• Opportunity to work in an international and multicultural environment,


• Professional experience within a respected European organization.